VISA INFORMATION FOR THE PARTICIPANTS IN THE 19TH CONFERENCE OF THE PARTIES TO THE UNITED NATIONS FRAMEWORK CONVENTION ON CLIMATE CHANGE / 9TH CONFERENCE OT THE PARTIES SERVING AS THE MEETING OF THE PARTIES TO KYOTO PROTOCOL AND THE PRE-SESSIONAL MEETINGS
I. GENERAL REGULATIONS
Since 21 December, 2007 Poland has been a part of the Schengen area formed by 26 States (Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Slovak Republic, Slovenia, Spain, Sweden and Iceland, Liechtenstein, Norway, Switzerland), a territory with no checks at internal borders.
All necessary provisions concerning issuing of Schengen visas information can be found in:
REGULATION (EC) No 810/2009 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL
of 13 July 2009 establishing a Community Code on Visas (Visa Code) (OJ L 243, 15.9.2009, p. 1 with further changes)
REGULATION (EC) No 562/2006 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL
of 15 March 2006 establishing a Community Code on the rules governing the movement of persons across borders (Schengen Borders Code) (OJ L 105, 13.4.2006, p. 1)
COUNCIL REGULATION (EC) No 539/2001
of 15 March 2001 listing the third countries whose nationals must be in possession of visas when crossing the external borders and those whose nationals are exempt from that requirement (OJ L 81, 21.3.2001, p. 1)
REGULATION (EU) No 610/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL
of 26 June 2013 amending Regulation (EC) No 562/2006 of the European Parliament and of the Council establishing a Community Code on the rules governing the movement of persons across borders (Schengen Borders Code), the Convention implementing the Schengen Agreement, Council Regulations (EC) No 1683/95 and (EC) No 539/2001 and Regulations (EC) No 767/2008 and (EC) No 810/2009 of the European Parliament and of the Council
UNIFORM Schengen C-type visa entitles the holder to stay in the territory of all Schengen states and permits continuous stay or multiple consecutive periods of stay not exceeding jointly 90 days within the period of 180 days calculated from the date of first entry. A validity of Schengen visa may be limited only to one state or a specified number of Schengen states. In such cases the visa holder may visit only the states for which the particular Schengen visa is valid.
Important information for holders of diplomatic, service and special passports.
Information pursuant to Council Regulation (EC) No 539/2001 of 15 March 2001 listing the third countries whose nationals must be in possession of visas when crossing the external borders and those whose nationals are exempt from that requirement
GENERAL RULES FOR LODGING AN APPLICATION:
- Applications shall be lodged no later then 15 days before departure.
- An application shall be examined and decided on by the consulate of the competent Schengen State in whose jurisdiction the applicant legally resides. A consulate of the competent Member State shall examine and decide on an application lodged by a third-country national legally present but not residing in its jurisdiction, if the applicant has provided justification for lodging the application at that consulate.
In several countries Poland is represented by another Schengen State for the purpose of examining applications and issuing visas, i.e.:
Represents Poland in:
Colombo, Sri Lanka
Port of Spain, Trinidad and Tobago
WHEN LODGING THE APPLICATION, THE APPLICANT SHALL:
1. Present a completed and signed visa application form printed out from the e-konsulat system: www.e-konsulat.gov.pl (please refer to COP19/CMP9 PARTICIPANTS INFORMATION).
2. Present a travel document:
- valid at least three months after planned departure from Poland/Schengen territory;
- with at least 2 blank pages;
- issued within the last 10 years.
3. Present a photograph in accordance with:
ICAO practical recommendations on photographs to be affixed to visa application
4. Where applicable, produce proof of possession of adequate and valid travel medical insurance Produce proof Health insurance of at least EUR 30.000, valid in the entire Schengen territory.
Holders of diplomatic passports shall be exempt from the requirement to hold travel medical insurance.
5. Pay the visa fee - when applicable.
6. Provide supporting documents, confirming:
- the purpose of the visit, i.e. invitation to the Conference
- possession of accommodation;
- possession of sufficient funds to cover the cost of entry, stay and departure from the Schengen territory or Poland;
- willingness to leave Schengen territory after expiry of the visa, i.e. return tickets.
7. Allow the collection of his fingerprints, where applicable *).
The following applicants shall be exempt from the requirement to give fingerprints:
- heads of State or government and members of a national government with accompanying spouses, and the members of their official delegation when they are invited by Schengen States’ governments or by international organisations for an official purpose;
- sovereigns and other senior members of a royal family, when they are invited by Schengen States’ governments or by international organisations for an official purpose.
*) Information on Visa Information System can be found in:
REGULATION (EC) No 767/2008 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL
of 9 July 2008 concerning the Visa Information System (VIS) and the exchange of data between Member States on short-stay visas (VIS Regulation) (OJ L 218, 13.8.2008, p. 60)
If the applicant holds a travel document that is not recognised by Poland the visa can be issued by Polish consular post only with its validity solely for Poland and the participant in the Conference has to come directly to Poland from outside the Schengen area and leave the country in the same way.
II. PARTICIPANT INFORMATION
The participants on the 19th Conference of the Parties to the United Nations Framework Convention on Climate Change / 9th Conference of the Parties serving the meeting of the Parties to Kyoto Protocol shall enjoy the following facilitations in visa procedure in Polish consular posts:
- visas shall be granted free of charge and as speedily as possible in accordance with applicable procedure but the participants should lodge their applications at least 15 days before the start of the intended visit.
- the participants shall have opportunity to lodge applications directly at Polish diplomatic and consular posts without registration in e-konsulat system and without cooperation of an external service provider – please contact missions to arrange the procedure (mail should be titled COP19);
- the participants shall have opportunity to lodge applications not only at the Polish diplomatic and consular posts in whose jurisdictions the applicant legally resides but also at the consulate of Poland in place where he legally stays but not residing.
With a view to ensuring that long distances in a specific regions could require a disproportionate efforts on the part of applicants to have access to Polish consular mission, Federal Republic of Germany and Republic of France will temporarily assist Poland for the purpose of examining applications and issuing visas for short stays in the Schengen area to the participants of the Conference and the preceding meetings. The applicant living in relevant countries can lodge their application both in the representing German or French consulate as well as in the Polish mission (because the representing country shall use its own procedure, please contact the relevant consulate in advance).
Temporary assists Poland in issuing visas for the participants of the Conference and the preceding meetings in:
Republic of Congo